One Time Pay Form

The payment must be budgeted and funding must be available. Not to be used for on-going work.

All U.S. employers are required by law to verify the employment authorization of all workers they hire including U.S. citizens, permanent residents, and temporary foreign workers.  Every newly hired employee must complete and sign section 1 of form I-9 no later than the first day of employment, regardless of his or her immigration status.  Employers must complete and sign section 2 of Form I-9 within 3 business days of the employee’s first day of employment.

A W-4 tax withholding form is required for pay to be processed.  If an employee fails to properly complete Form W-4, the employer must withhold federal income taxes from the employee’s wages as if he or she were single and claiming no withholding allowances.

Unless the individual is already employed in another capacity he or she should be sent to HR to complete required forms before work begins, when possible, and in no event later than 3 days after the work has commenced.

Contact for more information: or

For non-US citizens work authorization must be in place for the duration of the service period. Contact International Student & Scholar Services at to obtain visa guidance at least 3 months in advance.

1 Start 2 Departmental Information 3 Costing EDORDA 4 Authorization 5 Complete
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