Lecture/Event Proposal Form

Guidelines

  • Use this form for single lectures. To submit proposals for symposia and conferences, please email the following to Mark Williams and Charlotte Tate: (1) program description, (2) tentative schedule, (3) estimated budget, (4) anticipated funding sources and amounts.
  • This is a "Middlebury only" form, so you will need to log in (in the left-hand column) with your name and password as you do when you log onto your computer.  This automatically populates the name and e-mail boxes.
  • During these times of COVID restrictions and College belt-tightening, the RCGA will not sponsor/cosponsor any event in which the honorarium for an individual exceeds $500.
  • RCGA avoids cosponsoring conflicting events. Before submitting a proposal, please check the College Events Calendar (http://www.middlebury.edu/events/) and the RCGA Events Calendar (http://www.middlebury.edu/international/rohatyn/events).
  • When choosing a lecture date, please keep in mind regularly schedled College events such as faculty meetings and academic recesses.
  • Form should be fully completed before being submitted.
Your Information
Lecture Information
Please provide a brief biography of the lecturer.
Please provide a brief explanation of the purpose for this lecture.
Scheduling
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The conference room in the Robert A. Jones ‘59 House accommodates up to 99 persons, and it is also comfortable for smaller lectures/events. The conference room is generally available for international events weekdays at 4:30 and in the evenings.
Budget
For those who might need assistance, we’ve listed some cost estimates in the guidelines above, and RCGA can help you determine costs in the following areas. Please let us know the number of participants you anticipate at events where food will be provided. NOTE: If the lecturer is a U.S. citizen, the coordinator will send the lecturer a W-9 form and Speaker's Contract to be completed. Both must be attached to the honorarium voucher which the coordinator will complete. If the lecturer is NOT a U.S. citizen, the coordinator will forward the speaker's email address to the tax manager who will send the appropriate tax documents to the speaker.
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Funding
We strongly encourage co-sponsorship of events. For those who might need assistance, RCGA can help determine appropriate potential co-sponsors.
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